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It’s that time of the year when you start setting goals and making resolutions for the next year. If one of your resolutions for 2023 is to be productive, you’re off to a good start. But here’s the thing, you only have eight hours at the workplace – how do you make the most of this time?
You can either put in more hours or work smarter! Being productive at the workplace requires you to be smart about how you spend your time. In this article, we will share six simple tips to help you increase your productive flow and work smarter.
Remember The 80:20 Rule
According to the 80:20 rule (or the Pareto Principle), 20% of your tasks and activities are so critical that they contribute to 80% of your total success in the workplace.
In our Time Management session at Bayut Academy, we share a simple exercise to help you figure out which tasks contribute to your success. Create a time journal where you note down how you spend your time and identify the ones that are relevant to your success. Then, prioritize these tasks.
For example, prioritize arranging viewings with clients and following up with your leads over chatting with your colleagues or scrolling through social media.
Burnout can be an absolute productivity killer. Many of us have the urge to work on task after task with no breaks in between. Instead of this, take scheduled breaks before you take on new tasks. Studies show that taking regular breaks helps improve your concentration and maintain your level of performance.
Try Calendar Blocking
Calendar blocking is a simple time management technique that can help you stay productive at the workplace. All you need to do is define time frames for each of your tasks, meetings, and events, and book a slot for them in your Google Calendar.
For example, if your tasks are:
- Creating a CMA for a client looking for a home in Dubai Hills
- Creating content for your social media
- Writing two property descriptions for listings
Estimate how much time you’d spend on each task and block time for them on your calendar. Here’s what calendar blocking looks like on Google Calendar:
A distraction at the workplace, be it a chatty colleague or a friend texting you about brunch, is called a time bandit. They’re called ‘bandits’ because, like the name, they ‘steal’ your time. To maintain your productivity at the workplace, make sure you eliminate these time bandits.
If it’s your phone, you can use the Do Not Disturb feature to pause all notifications. Or, have a separate work phone to communicate with your clients. If it’s your colleagues at work, learn to be firm and let them know that you have tasks to complete.
Set SMART Goals
Every successful real estate agent had to set goals to get there. When you have clear objectives and a roadmap of how you can reach your goals, it can be easier to allocate time and resources towards your progress.
And the best type of goal is a SMART goal – i.e., a goal that’s Specific, Measurable, Achievable, Realistic, and Time-based. You should set goals that:
- Are clear and as specific as possible
- Can be measured
- Can be reasonably accomplished in the timeframe that is set
- Are relevant to a bigger objective
- Have a timeframe or an end-date
Check out our guide to setting SMART goals for realtors to start planning ahead.
Stop Seeking Perfection
The problem with the illusion of perfection is that many people get hung up on attempting to perfect a task. The reality is, nothing is ever perfect. If you spend a lot of time seeking perfection in your work, completing a task to the best of your ability and moving on to the next one is recommended. It is better to complete a task and get it ticked off your list. Then, if needed, you can always come back and adjust or improve on it later.
Planning how to spend your time and being laser-focused on your tasks can work wonders for your real estate career. We offer a range of resources to help you plan your time better, including our Time Management toolkit for agents. So start the year with a fresh new plan and let your work do the talking.
If you’re looking to learn more about effective time management, join us for our exclusive Time Management workshop at Bayut Academy, where we take you through a host of exercises and share tips to help you plan your time better. You can also check out our Content Corner, our library of resources for realtors in the UAE.